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Free painting receipt template

A painting receipt with 11 common line items already listed, each with its unit, and room for how the client paid and what’s still owed. Keep the lines the payment covers and send it.

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Free, no sign-up. Amounts are left blank for the payment you received.

The painting receipt template, with its line items listed

What’s on a painting receipt

Every line is one part of the painting job, listed on its own so the client can see exactly what their payment covered.

Line itemUnitWhy it’s its own line
Move and cover furniture per roomeachMoving and covering furniture takes time per room, however big the walls are.
Patch nail holes and small dentseachPrep varies more than painting does. Its own lines let you price the walls you actually found.
Repair drywall crack with tape and compoundper linear ftCracks are measured by the foot and need taping, not just paint.
Caulk trim and casing jointsper linear ftCaulked joints are what make paint look finished, and they take time along every foot of trim.
Prime walls one coat with rollerper sq ftPrimer is needed on repairs, new drywall and big color changes, not on every wall, so it’s optional per room.
Brush and roll walls two coatsper sq ftWalls are the core of the job, priced by area for two coats.
Brush and roll ceiling two coatsper sq ftCeilings are slower than walls, so they carry their own rate.
Paint baseboard two coats in placeper linear ftTrim is linear and slower per foot than walls. A separate line lets clients choose walls only.
Paint door slab both sides two coatseachDoors are counted, not measured.
Prime and paint cabinet door with enameleachCabinet doors are detailed enamel work, priced per door and very different from walls.
Remove masking and detail touch-up per roomeachThe final detail pass is per room and is what the client inspects at the walkthrough.
How to fill it in

Your painting receipt in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Name what it pays

    Write the number of the invoice or quote the payment is for, and whether it’s a deposit, a progress payment or the final payment.

  3. 3

    List what it covers

    Keep the lines the payment covers, with the quantities in each, linear feet and square feet and the prices from the invoice, and delete the rest.

  4. 4

    Record the payment

    Fill in the date paid, how the client paid with the check number or reference, and any balance still owed. Save it as a PDF and send it.

How painting jobs get paid

Painting jobs often take two payments: a deposit when the quote is signed, often to buy the paint, and the balance after the final walkthrough. Write a receipt for each. The deposit receipt should say what it covers, such as paint and materials for the rooms listed, so the client knows where the money went before you arrive.

At the final payment, the receipt becomes the client’s record of what was painted. List the rooms, the colors and sheens, and the product used, alongside the amount, the date and how they paid, with a check number or transfer reference. When they need touch-up paint years later, or sell the house, this is the paper they go looking for.

Put the touch-up window on the receipt so the client knows how long they have to report a scuff or a missed spot. If a landlord or property manager pays for a repaint between tenants, write the property address and unit on the receipt, since they file costs by property, not by the person who signed.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • This receipt records the payment shown for the invoice or quote named above.
  • Touch-ups requested within ____ days of completion are included.
  • Any balance still owed is written under Payment details.
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Painting receipt template FAQ

01Is this painting receipt template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02How do I show a deposit or a partial payment?
Keep the lines the payment covers and write the amount received as the total paid. Under Payment details, say it’s a deposit or a progress payment and write the balance still owed. In the Excel version, the amounts, the tax and the total paid calculate themselves.
03Can BuildWell send receipts for me?
Yes, with a subscription. Record each payment on the invoice with the amount, the method and a note, and partial payments add up; card and bank payments through Stripe are recorded for you. When the invoice is paid in full, Share receipt writes a message you can text or email, and the invoice can print with a paid stamp. It costs $7.99 a week or $79.99 a year after a 3-day free trial.
04Should a painting receipt list the paint colors?
Yes. List each room with its color, sheen and product. The client needs it for touch-ups and future repaints, and having it on the receipt means they don’t have to call you to ask which white went in the hallway.
05How do I write a receipt for a paint deposit?
Name the quote it pays, write the amount and say it’s a deposit toward paint and materials. Put the balance due after the walkthrough under Payment details, then write a second receipt when the final payment comes in.
06Who should the receipt go to on a rental repaint?
Make it out to whoever paid, whether that’s the owner, a property manager or the tenant, and write the property address and unit on it. Owners usually track repair costs by property, so the address matters as much as the name.

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