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Free deck and fence receipt template

A deck and fence receipt with 11 common line items already listed, each with its unit, and room for how the client paid and what’s still owed. Keep the lines the payment covers and send it.

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Free, no sign-up. Amounts are left blank for the payment you received.

The deck and fence receipt template, with its line items listed

What’s on a deck and fence receipt

Every line is one part of the deck and fence job, listed on its own so the client can see exactly what their payment covered.

Line itemUnitWhy it’s its own line
Existing deck demolition and tear-outper sq ftTearing out an old deck is priced by area and includes hauling it away.
Old fence and post removalper linear ftOld fence comes out by the foot, posts and all, before the new line goes in.
Concrete footing excavation and pier poureachFootings are counted: each is a hole, a form and concrete.
Ledger board attachment with flashingper linear ftThe ledger ties the deck to the house and must be flashed against water, so it gets its own line.
Deck joist framing at 16 in on centerper sq ftFraming is priced per square foot of deck at a set joist spacing.
Pressure-treated deck board installationper sq ftDecking is priced by area, and wood and composite are very different prices.
Wood deck railing with balustersper linear ftRailing is measured along the open edges in linear feet.
Deck stair stringer framingeachStairs are priced by the flight; each is its own piece of framing.
Pressure-treated fence post setting in concreteeachFence posts are counted and set in concrete, separately from the fence between them.
Wood privacy fence rail and picket infillper linear ftThe fence itself is priced by the linear foot along the line.
Fence gate fabrication and hangingeachGates are priced each: framing, hardware and hanging.
How to fill it in

Your deck and fence receipt in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Name what it pays

    Write the number of the invoice or quote the payment is for, and whether it’s a deposit, a progress payment or the final payment.

  3. 3

    List what it covers

    Keep the lines the payment covers, with the quantities in square feet, linear feet and each and the prices from the invoice, and delete the rest.

  4. 4

    Record the payment

    Fill in the date paid, how the client paid with the check number or reference, and any balance still owed. Save it as a PDF and send it.

How deck and fence jobs get paid

Deck and fence jobs are often paid with a deposit to order lumber or composite and the balance on completion. Have the deposit receipt name the material order it pays for, so if plans change later, both sides know what was already bought.

On a deck with inspections, a progress payment after the footings and framing pass gets its own receipt naming the stage. Fences are sometimes shared with a neighbor who pays part of the cost. Write a separate receipt to each person who pays, naming their share and the stretch of fence it covers, so neither has to rely on the other’s records.

Keep the final receipt specific: the deck area or fence length, the material, the number of gates and the warranty. Homeowners may need it for an association that approved the project, for a buyer asking whether the deck was permitted, or for a financing company that wants proof the work is finished.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • This receipt records the payment shown for the invoice or quote named above.
  • Workmanship is warranted for ____ year(s); decking, railing and fence materials carry the manufacturer’s warranty.
  • Any balance still owed is written under Payment details.
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Deck and fence receipt template FAQ

01Is this deck and fence receipt template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02How do I show a deposit or a partial payment?
Keep the lines the payment covers and write the amount received as the total paid. Under Payment details, say it’s a deposit or a progress payment and write the balance still owed. In the Excel version, the amounts, the tax and the total paid calculate themselves.
03Can BuildWell send receipts for me?
Yes, with a subscription. Record each payment on the invoice with the amount, the method and a note, and partial payments add up; card and bank payments through Stripe are recorded for you. When the invoice is paid in full, Share receipt writes a message you can text or email, and the invoice can print with a paid stamp. It costs $7.99 a week or $79.99 a year after a 3-day free trial.
04How do I write receipts when two neighbors split a fence?
Write a separate receipt to each person who pays, with their name, the amount, the date and how they paid. Say which share of the fence it covers and what that person still owes. Each neighbor then has their own record, and you can see at a glance who has paid.
05Should a deck receipt mention the inspections?
It helps. Noting that the footings, framing or final inspection passed, with the date, ties each payment to a stage the client can verify. Homeowners selling the house later may be asked whether the deck was permitted and inspected, and the receipt is an easy place to find it.
06What does a deposit receipt for decking need to say?
Name the quote it pays, the amount received and that it’s a deposit for materials. Note the decking and railing material ordered and any special-order items that can’t be returned. Put the balance due on completion under Payment details.

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