BuildWellFree Receipt Generator
Record what was paid for and how much, and download a receipt to send. Free, no account.
Everything stays in this browser. Nothing you type is sent to BuildWell.
How to use the free receipt generator
The free receipt generator makes a payment receipt in your browser, marked paid with nothing left due. Add your business and who paid, list what the payment covered, and note how they paid. The preview updates as you type, and the PDF is ready to send or print. Below the tool: a worked example, what a receipt should record, the mistakes that make one useless later, and how receipts relate to invoices and deposits.
- 1
Add your business
Enter your business details and logo.
- 2
Add who paid
Enter the client’s name and contact details.
- 3
List what was paid for
Add each item or service with a quantity and price, plus any tax.
- 4
Note how they paid
In notes, write the payment method and any reference, like “Paid by check #1042”.
- 5
Download and send
Download the PDF; the receipt is marked paid with nothing left due.
Who uses a receipt
Any business that takes cash or checks in person gets asked for receipts. These trades write them most often.
Handymen
Small jobs are often paid on the spot. A receipt before you leave answers the client’s “can I get something for my records?”
Handyman software →Lawn care
Weekly and monthly payments add up. A receipt for each, with the service period, keeps the client’s records and yours in step.
Lawn care software →Cleaning businesses
Clients who pay by cash or check like proof of each visit paid. Put the date of service on every receipt.
Cleaning software →Pressure washing
One-visit jobs, paid when the work is done. Note the surfaces cleaned along with the amount received.
Plumbers
Service calls paid at the door need a receipt that lists the parts and labor, which clients may need for a warranty or an insurance claim.
Plumbing software →Painters
Deposits and final payments on larger jobs. A receipt for the deposit, tied to the estimate, avoids confusion when the balance is billed.
Painting software →How to make a receipt: an example
Here is a filled-in receipt for a deck repair paid by check, made with the generator above. The business, client and prices are invented for the example.
- Which invoice it paysThe job name ties the receipt to invoice #2240, so the payment can’t be mistaken for another job.
- How it was paidThe check number and the date received are in the notes. If the check is ever questioned, both of you have the reference.
- What the payment coveredThe same lines as the invoice, so the client’s records show what they paid for, not just how much.
- Marked paidThe generator stamps the receipt paid, with no balance due. For a partial payment, list only the amount received.
Before you send it, check it has
- A receipt number and the payment date
- Your business details
- Who paid
- What the payment was for
- The amount paid, with tax shown
- How they paid, and any check or reference number
What goes into a strong receipt
The parts every receipt needs, and why each one matters to the client reading it.
The word “Receipt” and a number
A title that says it’s proof of payment, not a bill, and a number of its own so you can find it again.
The date of payment
The date you received the money, which may not be the date of the work or the invoice.
Who paid
The client’s name as it should appear in their records, which for a business may differ from the person who handed you the check.
What the payment was for
The invoice or estimate it applies to, and the work or items it covers. “Payment, $985” on its own helps nobody later.
The amount received
The amount, with tax shown if any was charged. It should match the payment exactly.
How it was paid
Cash, check with its number, card or bank transfer with a reference. It’s the detail that settles a question months later.
What’s still owed
For a deposit or a partial payment, the receipt should make clear it isn’t payment in full. Say what remains in the notes.
Your business details
Name, address and contact details, so the client knows who they paid and how to reach you.
Common receipt mistakes
And how to avoid them, so the document does its job the first time.
No reference to the invoice
A receipt that doesn’t say what it pays can be argued to pay anything. Name the invoice or estimate.
Leaving out the method
Without the check number or reference, a receipt is hard to match to a bank statement.
Calling a deposit paid in full
This generator marks the receipt paid, so list only what was received, and note the balance still due.
Reusing receipt numbers
Every receipt needs its own number, just like invoices.
Waiting to send it
A receipt is easiest to give at the moment of payment, while you’re both there.
Not keeping a copy
Save every receipt you issue with your business records. Ask your accountant how long to keep them.
Receipt templates you can create
The generator has 6 layouts and 12 colors. Here is the example above in three of them; pick yours in “Look” at the bottom of the form.
Features of the free receipt generator
Live preview
The document redraws as you type, in the same layout BuildWell itself sends.
Your logo and colors
Upload a PNG, JPG, SVG or WebP up to 2 MB, and pick from 12 colors.
6 templates
Classic, Headline, Banner, Statement, Minimal and Letterhead.
Tax and discounts
Set a discount and a tax rate. The discount comes off before tax, and the totals are exact to the cent.
Private by default
What you type stays in this browser and is remembered on this device. Nothing is sent to BuildWell.
A PDF with no account
Download the PDF from your browser’s print dialog and send it however you like. No sign-up.
Tracking and follow-up in BuildWell
In BuildWell, payments are recorded against the invoice they pay: online card and bank payments automatically, and cash and check payments when you record them. You’re notified when a client pays from the invoice link, and the invoice always shows what’s paid and what’s left. How the client portal works.
- Opened, and how oftenSee when the client opens your estimate and how many times.
- Accepted or declinedGet notified when the client accepts and signs on their phone, or declines.
- PaidGet notified when the client pays an invoice, and see what’s still owed.
- Sent from your phoneText or email the link in your own words. Clients need no app or account.
- Estimate E-1042 sent by textMon 9:14 AM
- Opened by the client · viewed 3 timesMon 7:52 PM
- Accepted and signedTue 8:03 AM
- Deposit invoice sentTue 8:10 AM
- Deposit paid by bank transferWed 11:26 AM
Skip the typing. Let it price the job.
Describe the job by voice or photos. BuildWell lists the work, prices it for your area, gets it signed on the client’s phone, and turns it into the invoice.
- AI estimates priced for your area
- Estimates, invoices, clients and projects
- Clients sign on any phone
- Card and bank payments, no extra BuildWell fee
- iPhone, Android and the web
- AI estimates priced for your area
- Estimates, invoices, clients and projects
- Clients sign on any phone
- Card and bank payments, no extra BuildWell fee
- iPhone, Android and the web
Both plans include every feature and start with a 3-day free trial. Add a card to start; you’re not charged until the trial ends. Cancel anytime.
Receipt FAQ
01Is it really free, with no sign-up?
02Do I need to give my clients receipts?
03Can I make a receipt for a partial payment?
04What’s the difference between a receipt and an invoice?
05Can I make a receipt for a cash payment?
06Should a receipt show sales tax?
07Does BuildWell record payments?
08Can I add my logo?
09How do I save it as a PDF?
10Will my details be here next time?
Free resources
Templates, calculators and definitions. No sign-up.
Guides for this document
Try BuildWell today
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