BuildWellFree Quote Generator
Set the scope and the price, see the quote as you type, and download a PDF to send. Free, no account.
Everything stays in this browser. Nothing you type is sent to BuildWell.
How to use the free quote generator
The free quote generator makes a fixed-price quote in your browser. Add your business and the client, define the scope one line at a time, and write the terms that hold the price in place. The preview updates as you type, and the PDF is ready to send when you are. Below the tool you’ll find a worked example, the parts that make a quote hold up, the mistakes that turn a fixed price into a dispute, and when to send a different document.
- 1
Add your business and the client
Enter your business details and logo, then who the quote is for.
- 2
Define the scope
List exactly what’s included, one line per item, with a quantity and a price. A quote is only as good as its scope.
- 3
Add tax, discount and the total
Set your tax rate and any discount so the total is the number the client will pay.
- 4
Write the terms
Say how long the quote is valid, what’s excluded, and how work outside the scope is priced.
- 5
Download and send
Download the PDF and send it.
Who uses a quote
A quote suits work you can measure before you start. These trades quote most of their jobs at a fixed price.
Painters
Walls, ceilings and trim can be measured on the first visit. Quote by area, name the coats and the paint line, and the price can hold.
Painting software →Flooring installers
Quote the floor area plus a stated waste allowance, with removal of the old floor and any subfloor prep on their own lines.
Flooring software →Fence builders
Linear feet, gates and posts are known before you dig. Say who is responsible for marking utilities and property lines.
Fencing software →Pressure washing
Driveways, decks and siding are quick to measure. A fixed price per surface lets clients add or drop areas without a new visit.
Tile setters
Quote by the square foot for each surface, and say what the price assumes about the floor or wall underneath.
Tile software →Concrete contractors
Area, thickness, reinforcement and finish define the job. List excavation and removal separately, since they vary most from site to site.
Concrete software →How to make a quote: an example
Here is a filled-in quote for an interior repaint, made with the generator above. The business, client and prices are invented for the example.
- The price is called fixedThe terms say in so many words that this is a fixed price for this scope. That’s what separates a quote from an estimate.
- Scope by measured areaEach surface has its own measured quantity, so the client can see what they’re buying and what a change would cost.
- An expiry date, not a number of daysThe quote ends on a date anyone can read, so an old price can’t be accepted after costs rise.
- Exclusions that matter for this jobWallpaper and drywall repair are the usual surprises in a repaint. Naming them keeps the fixed price fixed.
Before you send it, check it has
- A quote number and date
- Your business details and the client’s
- A clear scope: every item included, as its own line
- The fixed price for each line and the total
- What’s not included
- How long the price is valid
- Payment terms and the deposit, if any
What goes into a strong quote
The parts every quote needs, and why each one matters to the client reading it.
The word “Quote” and a number
Calling it a quote tells the client the price is fixed. The number lets you match it to the deposit, the change orders and the invoice.
A defined scope
Every item included, one per line, in words the client would use. The scope is what the fixed price buys; anything not on it isn’t.
A price for each line
Line prices let the client drop or add an item without a new quote, and show that the total came from real quantities.
What’s not included
The items a client might reasonably assume are part of the job, and aren’t. This is what keeps a fixed price fixed.
What the price assumes
Conditions you priced on, such as walls in sound condition or clear access to the work area. If they turn out different, so may the price.
An expiry date
The date the price stops being good. Write the date itself, so there’s no counting days.
Deposit and payment terms
What’s due to schedule the work, and when the rest is due. Tie payments to stages of the job on larger quotes.
A way to accept
A signature line or a request to reply in writing. A quote becomes a firm agreement when the client accepts it.
Common quote mistakes
And how to avoid them, so the document does its job the first time.
Quoting what you haven’t seen
If you can’t see the whole job yet, an estimate is safer than a fixed price. Quote what you can measure.
A scope that’s too loose
“Paint the downstairs” means different things to different people. Name every room and surface.
No exclusions
Anything left unsaid becomes part of the fixed price in the client’s mind.
Prices with no end date
A quote that never expires lets an old price come back after your costs have risen.
Forgetting prep and cleanup
Masking, moving furniture, disposal and cleanup take real time. Price them, or say the client handles them.
Extra work on a handshake
Work outside the scope needs its own price, agreed in writing before you start it.
Quote templates you can create
The generator has 6 layouts and 12 colors. Here is the example above in three of them; pick yours in “Look” at the bottom of the form.
Features of the free quote generator
Live preview
The document redraws as you type, in the same layout BuildWell itself sends.
Your logo and colors
Upload a PNG, JPG, SVG or WebP up to 2 MB, and pick from 12 colors.
6 templates
Classic, Headline, Banner, Statement, Minimal and Letterhead.
Tax and discounts
Set a discount and a tax rate. The discount comes off before tax, and the totals are exact to the cent.
Private by default
What you type stays in this browser and is remembered on this device. Nothing is sent to BuildWell.
A PDF with no account
Download the PDF from your browser’s print dialog and send it however you like. No sign-up.
Tracking and follow-up in BuildWell
In BuildWell, a quote is an estimate you’ve renamed in Customize, so it’s tracked the same way. You see when the client opens it and how many times, and you’re notified when they accept and sign or decline. A quote that’s been opened three times and not answered is worth a call. How the client portal works.
- Opened, and how oftenSee when the client opens your estimate and how many times.
- Accepted or declinedGet notified when the client accepts and signs on their phone, or declines.
- PaidGet notified when the client pays an invoice, and see what’s still owed.
- Sent from your phoneText or email the link in your own words. Clients need no app or account.
- Estimate E-1042 sent by textMon 9:14 AM
- Opened by the client · viewed 3 timesMon 7:52 PM
- Accepted and signedTue 8:03 AM
- Deposit invoice sentTue 8:10 AM
- Deposit paid by bank transferWed 11:26 AM
Skip the typing. Let it price the job.
Describe the job by voice or photos. BuildWell lists the work, prices it for your area, gets it signed on the client’s phone, and turns it into the invoice.
- AI estimates priced for your area
- Estimates, invoices, clients and projects
- Clients sign on any phone
- Card and bank payments, no extra BuildWell fee
- iPhone, Android and the web
- AI estimates priced for your area
- Estimates, invoices, clients and projects
- Clients sign on any phone
- Card and bank payments, no extra BuildWell fee
- iPhone, Android and the web
Both plans include every feature and start with a 3-day free trial. Add a card to start; you’re not charged until the trial ends. Cancel anytime.
Quote FAQ
01Is it really free, with no sign-up?
02Is a quote binding?
03How do I handle extra work after a quote?
04How long should a quote be valid?
05Can I include optional add-ons?
06Should a quote include sales tax?
07Can I add my logo?
08How do I save it as a PDF?
09Will my details be here next time?
10Can I make quotes faster?
Free resources
Templates, calculators and definitions. No sign-up.
Guides for this document
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