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Free deck and fence invoice template

A deck and fence invoice with 11 common line items already listed, each with its unit, and the terms deck and fence jobs need. Add your quantities and prices, and send it.

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Free, no sign-up. Prices are left blank for your numbers.

The deck and fence invoice template, with its line items listed

What’s on a deck and fence invoice

Every line is one part of the deck and fence job, priced on its own so the client can see what each part of the job costs.

Line itemUnitWhy it’s its own line
Existing deck demolition and tear-outper sq ftTearing out an old deck is priced by area and includes hauling it away.
Old fence and post removalper linear ftOld fence comes out by the foot, posts and all, before the new line goes in.
Concrete footing excavation and pier poureachFootings are counted: each is a hole, a form and concrete.
Ledger board attachment with flashingper linear ftThe ledger ties the deck to the house and must be flashed against water, so it gets its own line.
Deck joist framing at 16 in on centerper sq ftFraming is priced per square foot of deck at a set joist spacing.
Pressure-treated deck board installationper sq ftDecking is priced by area, and wood and composite are very different prices.
Wood deck railing with balustersper linear ftRailing is measured along the open edges in linear feet.
Deck stair stringer framingeachStairs are priced by the flight; each is its own piece of framing.
Pressure-treated fence post setting in concreteeachFence posts are counted and set in concrete, separately from the fence between them.
Wood privacy fence rail and picket infillper linear ftThe fence itself is priced by the linear foot along the line.
Fence gate fabrication and hangingeachGates are priced each: framing, hardware and hanging.
How to fill it in

Your deck and fence invoice in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Copy the signed estimate

    Use the same lines and prices the client approved, then add each approved change as its own line.

  3. 3

    Bill what was done

    Enter the quantities actually installed, in square feet, linear feet and each, and record any deposit already received under Amount paid.

  4. 4

    Send it

    Add the invoice date, a due date and how to pay, save it as a PDF and send it.

How deck and fence jobs are billed

Deck and fence jobs usually take a deposit at signing to order lumber or composite, and the balance on completion. On larger decks, a progress payment after the footings and framing pass inspection is common.

If the fence line changed, a gate was added or a footing hit rock and needed more digging, show it as its own line so the invoice matches what was approved.

For a deck, note the inspections it passed, such as footings, framing and final, where your area requires them. For a fence, list the linear feet installed, the height and the number of gates, so the client can match the invoice to the fence they walk along. If sealing or staining wasn’t included, say when new wood is ready for it.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • The balance is due on completion.
  • Please include the invoice number with your payment.
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Deck and fence invoice template FAQ

01Is this deck and fence invoice template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02Can I bill a deposit with this template?
Yes. Bill the deposit as its own invoice, then record it under Amount paid on the final invoice. In the Excel version, the balance due subtracts it for you.
03Can clients pay the invoice online?
Not from the template: it’s a file you send. In BuildWell, every invoice goes out as a link your client can pay by card or US bank transfer through Stripe once you connect it, with no BuildWell fee on top, or with the Zelle, Venmo or check details you list.
04Should I price a deck per square foot or by the part?
Clients think in square feet, but build the price from the parts: footings, framing, decking, railing and stairs. A deck with a lot of railing and stairs costs more per square foot than a simple platform.
05How do I price a fence with gates?
Price the fence line per linear foot, then add each gate as its own line. Gates take extra posts, hardware and fitting time.
06Who’s responsible for the property line?
Put it in your terms that the client confirms it, as this template does. If the line is in question, a survey settles it before you set posts.

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