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Free window and door invoice template

A window and door invoice with 11 common line items already listed, each with its unit, and the terms window and door jobs need. Add your quantities and prices, and send it.

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Free, no sign-up. Prices are left blank for your numbers.

The window and door invoice template, with its line items listed

What’s on a window and door invoice

Every line is one part of the window and door job, priced on its own so the client can see what each part of the job costs.

Line itemUnitWhy it’s its own line
Existing window removal and disposaleachRemoving the old unit is priced per opening and depends on how it was installed.
Exterior door removal and disposaleachOld exterior doors come out with their frames, priced each.
Window rough opening framingeachChanging an opening’s size means framing work, priced per opening.
Insert replacement window installationeachInsert windows fit the existing frame and go in faster than full-frame windows.
New construction window installationeachA full-frame window goes to the rough opening and is flashed in, so it’s priced differently from an insert.
Exterior prehung entry door installationeachEntry doors are priced each, including the threshold, shimming and adjustment.
Sliding patio door installationeachPatio doors are large, heavy units with their own price per door.
Rough opening air sealing and foam insulationeachSealing the gap around each unit is easy to skip and matters for drafts. A line shows it’s done.
Window stool and apron trim installationeachInterior window trim is priced per window, separately from the install.
Door casing installationper linear ftCasing is measured around each opening in linear feet.
Exterior door and window perimeter caulkingper linear ftOutside caulking is the last seal against water, priced by the foot.
How to fill it in

Your window and door invoice in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Copy the signed estimate

    Use the same lines and prices the client approved, then add each approved change as its own line.

  3. 3

    Bill what was done

    Enter the quantities actually installed, in each and linear feet, and record any deposit already received under Amount paid.

  4. 4

    Send it

    Add the invoice date, a due date and how to pay, save it as a PDF and send it.

How window and door jobs are billed

Window and door jobs usually take a substantial deposit at signing, because the units are ordered to size and can’t be returned, and the balance on installation. Large orders delivered in batches can be billed as each batch is installed.

If an opening needed framing repair once the old unit was out, bill it as its own line at the price from your estimate or a signed change order. List each unit installed so the client can match the invoice to the order.

List every unit installed by room or opening, with its size and type. If a unit arrived damaged or wrong and the job closes with one opening left, bill what’s done and hold that opening’s line for a follow-up invoice once it’s in. If you register the manufacturer’s warranty for the client, say so on the invoice.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • The balance is due on installation.
  • Installation warranty: ____ years. Windows and doors carry the manufacturer’s warranty.
  • Please include the invoice number with your payment.
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Window and door invoice template FAQ

01Is this window and door invoice template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02Can I bill a deposit with this template?
Yes. Bill the deposit as its own invoice, then record it under Amount paid on the final invoice. In the Excel version, the balance due subtracts it for you.
03Can clients pay the invoice online?
Not from the template: it’s a file you send. In BuildWell, every invoice goes out as a link your client can pay by card or US bank transfer through Stripe once you connect it, with no BuildWell fee on top, or with the Zelle, Venmo or check details you list.
04Should I price windows per unit or by size?
Per unit is what clients understand, and it’s how this template is laid out. Some installers set their unit prices by size range; add the size to each line’s description so it’s clear which price applies.
05What’s the difference between an insert and a new construction install?
An insert window goes inside the existing frame. A new construction, or full-frame, window replaces the frame down to the rough opening. The template has a line for each so you can price the one the job needs.
06Should trim and caulking be separate lines?
Yes. They’re where bids differ most, and separate lines make it clear whether each opening will be finished inside and out.

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