BuildWell
ESStart for free →
Product
Estimate and win the job
Estimating softwareAI estimatesEstimate appQuote softwareE-signature appClient portalSpanish estimates
Invoice and get paid
Invoicing softwareInvoice appDeposits and progress paymentsOnline payments
Brand and organize
Estimate templates and brandingJob photos and rendersClient management
IndustriesBathroom remodelingCarpentryCleaningConcreteDeck buildingDrywallElectricalFencingFlooringFramingGeneral contractorHandymanHVACKitchen remodelingLandscapingLawn carePaintingPlumbingRoofingSidingTileWindow and door
Free toolsAI estimate generatorEstimate generatorInvoice generatorQuote generatorCalculatorsTemplatesGlossary
PricingLog inEspañolStart for free →

Free plumbing invoice template

A plumbing invoice with 11 common line items already listed, each with its unit, and the terms plumbing jobs need. Add your quantities and prices, and send it.

Download PDFWordExcelImage

Free, no sign-up. Prices are left blank for your numbers.

The plumbing invoice template, with its line items listed

What’s on a plumbing invoice

Every line is one part of the plumbing job, priced on its own so the client can see what each part of the job costs.

Line itemUnitWhy it’s its own line
Toilet removal and disposaleachTaking out and hauling away the old toilet is separate from setting the new one, so the client sees both halves of the swap.
Toilet set and connecteachSetting a fixture is priced per fixture, whether you supply it or the client does.
Kitchen sink and faucet installationeachA per-fixture line with its own hours. If the client buys the faucet, the labor stays and the material comes off.
PEX water supply line runper linear ftSupply pipe is priced by the foot, so the line grows with the distance to the fixture.
2 in PVC DWV drain line runper linear ftDrain and vent pipe is a different material and a different pace from supply, so it gets its own per-foot line.
Shower valve rough-in with backingeachRough-in happens with the walls open, before tile. A separate line lets you bill it as its own stage.
Rough plumbing pressure test and leak checkeachThe test is real time on site and often an inspection step. A line shows it was done.
Water heater drain down removal and haul offeachDraining and hauling the old tank is work clients often assume is free.
Tank water heater installation and connectionseachUsually the biggest single item on a service job, and one that often needs its own permit.
Plumbing access panel and drywall patcheachOpening a wall to reach pipe means patching it after. Listing it settles who closes the wall.
Final cleanup and debris haul offeachCleanup and haul-away are part of the job; naming them shows they’re included.
How to fill it in

Your plumbing invoice in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Copy the signed estimate

    Use the same lines and prices the client approved, then add each approved change as its own line.

  3. 3

    Bill what was done

    Enter the quantities actually installed, in each and linear feet, and record any deposit already received under Amount paid.

  4. 4

    Send it

    Add the invoice date, a due date and how to pay, save it as a PDF and send it.

How plumbing jobs are billed

Most plumbing service work is invoiced the same day. The job is done in one visit, so the invoice goes out before you leave and is due on receipt. Larger jobs such as a repipe or a bathroom rough-in are usually billed in stages: a deposit to order material, a progress payment when rough-in passes inspection, and the balance after trim-out.

Bill the quantities actually installed. If the drain run came out longer than estimated or the client added a shutoff valve, put it on its own line so it matches what they approved. Keep your warranty terms on the invoice; it’s the copy the client files away.

For emergency and after-hours calls, show the trip or after-hours charge as its own line instead of raising the fixture prices, so the client can see why the bill is higher than a daytime visit. If you found something that had to be fixed to get the water back on, list it separately with a short note on what you found.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • Payment is due on receipt unless a due date is shown.
  • Labor is warranted for ____ days from completion; parts carry the manufacturer’s warranty.
  • Please include the invoice number with your payment.
BuildWell

Done with templates? Let it price the job.

Weekly
$7.99 / week
Billed weekly. Cancel anytime.
  • AI estimates priced for your area
  • Estimates, invoices, clients and projects
  • Clients sign on any phone
  • Card and bank payments, no extra BuildWell fee
  • iPhone, Android and the web
Start free trial
Best value
Annual
$79.99 / year
About $6.67 a month, billed yearly
  • AI estimates priced for your area
  • Estimates, invoices, clients and projects
  • Clients sign on any phone
  • Card and bank payments, no extra BuildWell fee
  • iPhone, Android and the web
Start free trial

Both plans include every feature and start with a 3-day free trial. Add a card to start; you’re not charged until the trial ends. Cancel anytime.

Plumbing invoice template FAQ

01Is this plumbing invoice template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02Can I bill a deposit with this template?
Yes. Bill the deposit as its own invoice, then record it under Amount paid on the final invoice. In the Excel version, the balance due subtracts it for you.
03Can clients pay the invoice online?
Not from the template: it’s a file you send. In BuildWell, every invoice goes out as a link your client can pay by card or US bank transfer through Stripe once you connect it, with no BuildWell fee on top, or with the Zelle, Venmo or check details you list.
04Should I price plumbing by the hour or by the fixture?
Either works on this template. Flat prices per fixture are easier for homeowners to compare and approve; hourly with a minimum suits diagnostic calls where you can’t see the problem yet. Many plumbers use flat prices for known work and an hourly line for troubleshooting.
05How do I price a repipe with this template?
Measure the supply runs in linear feet and enter them on the PEX line, add a line for each fixture connection, and keep the access holes and drywall patching on their own line so the client sees what opening the walls costs.
06Does the template include permit fees?
Not as a line, because fees vary by city and by job. Add the permit as its own line, or keep the term that says permits are listed separately, so the client knows before work starts.

Browse by format

Guides for plumbing invoices

Browse by trade

Price your next plumbing job today

Estimates, invoices, e-signatures and payments in one place, on your phone and on the web.

Start for free →3-day free trial. Cancel anytime.