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Free roofing invoice template

A roofing invoice with 11 common line items already listed, each with its unit, and the terms roofing jobs need. Add your quantities and prices, and send it.

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Free, no sign-up. Prices are left blank for your numbers.

The roofing invoice template, with its line items listed

What’s on a roofing invoice

Every line is one part of the roofing job, priced on its own so the client can see what each part of the job costs.

Line itemUnitWhy it’s its own line
Asphalt shingle roof tear-off and disposalper sq ftTear-off depends on the layers coming off and the dump fees, not on the new roof, so it’s priced on its own.
Roof sheathing replacement over raftersper sq ftRotten decking only shows after tear-off. A per-square-foot line lets you state an allowance and the price beyond it.
Install synthetic roof underlaymentper sq ftUnderlayment covers the whole deck and is priced by area, separately from the shingles over it.
Install ice and water shield at eaves and valleysper linear ftMeasured along the eaves and valleys, and required by code in many cold-climate areas.
Install aluminum drip edgeper linear ftEdge metal runs around the eaves and rakes and is priced by the foot.
Install architectural asphalt shinglesper sq ftThe field shingles are the biggest line, priced by area including pitch and waste.
Install hip and ridge cap shinglesper linear ftCap shingles are counted by the foot of hip and ridge, not by area.
Install shingle-over ridge ventper linear ftVentilation is its own choice. Listing it shows the client what keeps the attic dry.
Install pipe boot flashing at vent stackeachFlashings are priced each, so the number of pipes on the roof shows in the price.
Reflash chimney with step and counterflashingeachChimney flashing is slow, detailed work at a common leak point, so it gets its own line.
Final cleanup and magnetic nail sweepeachHomeowners worry about nails in the driveway. Naming the sweep shows it’s included.
How to fill it in

Your roofing invoice in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Copy the signed estimate

    Use the same lines and prices the client approved, then add each approved change as its own line.

  3. 3

    Bill what was done

    Enter the quantities actually installed, in square feet, linear feet and each, and record any deposit already received under Amount paid.

  4. 4

    Send it

    Add the invoice date, a due date and how to pay, save it as a PDF and send it.

How roofing jobs are billed

A reroof is usually billed in two parts: a deposit at signing so you can order shingles and book the dumpster, and the balance when the roof is on and the site is clean. Repairs and leak calls are a single invoice due on completion.

The line that changes between the estimate and the invoice is decking. If tear-off found more rotten sheathing than the allowance, bill the extra square feet as their own line at the overage price from the estimate, so the homeowner can match it to what they signed. Keep the workmanship warranty on the final invoice.

Homeowners paying through an insurance claim or financing usually need an itemized final invoice. Keep the lines in the same order and units as the estimate, list the square feet installed, and note the shingle line and color used, so the client can pass the invoice on without asking you to rewrite it.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • Payment is due on completion of the roof.
  • Sheathing beyond the allowance is billed at the per-square-foot price on the estimate.
  • Workmanship warranty: ____ years from completion. Shingles carry the manufacturer’s warranty.
  • Please include the invoice number with your payment.
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Roofing invoice template FAQ

01Is this roofing invoice template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02Can I bill a deposit with this template?
Yes. Bill the deposit as its own invoice, then record it under Amount paid on the final invoice. In the Excel version, the balance due subtracts it for you.
03Can clients pay the invoice online?
Not from the template: it’s a file you send. In BuildWell, every invoice goes out as a link your client can pay by card or US bank transfer through Stripe once you connect it, with no BuildWell fee on top, or with the Zelle, Venmo or check details you list.
04Why is the template in square feet instead of squares?
One square is 100 square feet, and square feet let you price partial squares and small repairs on the same lines. Multiply your squares by 100, or change the unit in the description if your clients expect squares.
05How do I handle rotten decking on an estimate?
Put sheathing replacement in as an allowance and state the price per square foot beyond it. The template has both the line and the term, so the homeowner signs knowing how much the price can change.
06Should gutters go on a roofing estimate?
Only if you’re doing them. Gutters are priced by the linear foot with downspouts counted, so add them as their own lines or send a separate estimate.

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