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Free carpentry invoice template

A carpentry invoice with 11 common line items already listed, each with its unit, and the terms carpentry jobs need. Add your quantities and prices, and send it.

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Free, no sign-up. Prices are left blank for your numbers.

The carpentry invoice template, with its line items listed

What’s on a carpentry invoice

Every line is one part of the carpentry job, priced on its own so the client can see what each part of the job costs.

Line itemUnitWhy it’s its own line
Remove existing baseboard and shoe moldingper linear ftOld trim has to come off first, priced by the foot.
Install prehung interior door uniteachDoors are priced each, including shimming, hanging and adjusting.
Install interior door casing seteachCasing is priced per opening, both sides, separately from the door.
Install primed MDF baseboardper linear ftBaseboard is the bulk of most trim jobs, priced by the linear foot.
Install shoe molding at baseboardper linear ftShoe is optional on many floors. Its own line keeps it a choice.
Install primed crown moldingper linear ftCrown is slower per foot than base because of the compound cuts and the ceiling work.
Install beadboard wainscot panelingper sq ftPaneling covers wall area, so it’s priced by the square foot.
Install window casing with stool and aproneachWindow trim is priced per window: stool, apron and casing.
Install wire closet shelf and rodeachCloset systems are counted, one line per closet.
Fill nail holes and caulk trim jointsper linear ftFilling and caulking is what makes trim look finished; the client should see it’s included.
Prime and paint installed trimper linear ftPainting may be yours or the painter’s. A separate line makes clear who’s doing it.
How to fill it in

Your carpentry invoice in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Copy the signed estimate

    Use the same lines and prices the client approved, then add each approved change as its own line.

  3. 3

    Bill what was done

    Enter the quantities actually installed, in linear feet, each and square feet, and record any deposit already received under Amount paid.

  4. 4

    Send it

    Add the invoice date, a due date and how to pay, save it as a PDF and send it.

How carpentry jobs are billed

Trim jobs are usually billed with a deposit for material at signing and the balance when the trim is installed and filled. On larger projects, such as trimming out a whole house for a builder, bill by stage: doors hung, base and casing installed, then crown and details.

Bill the linear feet actually installed. If the client added a room of crown or another closet, put it on its own line so the invoice matches what they approved.

If you’re working for a builder or general contractor rather than a homeowner, follow their billing schedule and paperwork. Many pay once a month against an approved draw and need your invoice by a set date to include it in that month’s payment. Ask before the job starts so your invoice lands in the right cycle.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • Payment is due within ____ days of the invoice date.
  • Quantities are billed as installed.
  • Please include the invoice number with your payment.
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Carpentry invoice template FAQ

01Is this carpentry invoice template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02Can I bill a deposit with this template?
Yes. Bill the deposit as its own invoice, then record it under Amount paid on the final invoice. In the Excel version, the balance due subtracts it for you.
03Can clients pay the invoice online?
Not from the template: it’s a file you send. In BuildWell, every invoice goes out as a link your client can pay by card or US bank transfer through Stripe once you connect it, with no BuildWell fee on top, or with the Zelle, Venmo or check details you list.
04Should I price trim per linear foot or per room?
Per linear foot is more accurate and scales with the room. You can still give a room total: keep each room’s lines together and add them up.
05Is the door price separate from the casing?
On this template, yes: one line to hang the prehung door and one to case the opening. Clients see each cost, and you can price a door swap that keeps the old casing.
06Do I include paint on a trim estimate?
Only if you’re painting. Filling and caulking are on the template because they’re part of finish carpentry; painting has its own line you can keep or delete.

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