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Free plumbing receipt template

A plumbing receipt with 11 common line items already listed, each with its unit, and room for how the client paid and what’s still owed. Keep the lines the payment covers and send it.

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Free, no sign-up. Amounts are left blank for the payment you received.

The plumbing receipt template, with its line items listed

What’s on a plumbing receipt

Every line is one part of the plumbing job, listed on its own so the client can see exactly what their payment covered.

Line itemUnitWhy it’s its own line
Toilet removal and disposaleachTaking out and hauling away the old toilet is separate from setting the new one, so the client sees both halves of the swap.
Toilet set and connecteachSetting a fixture is priced per fixture, whether you supply it or the client does.
Kitchen sink and faucet installationeachA per-fixture line with its own hours. If the client buys the faucet, the labor stays and the material comes off.
PEX water supply line runper linear ftSupply pipe is priced by the foot, so the line grows with the distance to the fixture.
2 in PVC DWV drain line runper linear ftDrain and vent pipe is a different material and a different pace from supply, so it gets its own per-foot line.
Shower valve rough-in with backingeachRough-in happens with the walls open, before tile. A separate line lets you bill it as its own stage.
Rough plumbing pressure test and leak checkeachThe test is real time on site and often an inspection step. A line shows it was done.
Water heater drain down removal and haul offeachDraining and hauling the old tank is work clients often assume is free.
Tank water heater installation and connectionseachUsually the biggest single item on a service job, and one that often needs its own permit.
Plumbing access panel and drywall patcheachOpening a wall to reach pipe means patching it after. Listing it settles who closes the wall.
Final cleanup and debris haul offeachCleanup and haul-away are part of the job; naming them shows they’re included.
How to fill it in

Your plumbing receipt in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Name what it pays

    Write the number of the invoice or quote the payment is for, and whether it’s a deposit, a progress payment or the final payment.

  3. 3

    List what it covers

    Keep the lines the payment covers, with the quantities in each and linear feet and the prices from the invoice, and delete the rest.

  4. 4

    Record the payment

    Fill in the date paid, how the client paid with the check number or reference, and any balance still owed. Save it as a PDF and send it.

How plumbing jobs get paid

Plumbing service calls are often paid before you leave, by card, check or a transfer while you wait. A receipt on the spot answers the client’s first question, whether the payment went through, and gives them something to file with the home’s records.

List what the payment covered, line by line, and keep the warranty on the receipt. Homeowners claiming a water heater or fixture warranty, or a water damage claim with their insurer, are often asked for proof of when the work was done and who did it. A receipt that names the fixture, the date and your license number does that job.

On staged work such as a repipe, write a receipt for each payment: the deposit, the payment at rough-in and the balance at trim-out. Say which stage each one covers and what is still owed, so nobody has to rebuild the history from bank statements later.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • This receipt records the payment shown for the invoice or quote named above.
  • Labor is warranted for ____ days from completion; parts carry the manufacturer’s warranty.
  • Any balance still owed is written under Payment details.
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Plumbing receipt template FAQ

01Is this plumbing receipt template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02How do I show a deposit or a partial payment?
Keep the lines the payment covers and write the amount received as the total paid. Under Payment details, say it’s a deposit or a progress payment and write the balance still owed. In the Excel version, the amounts, the tax and the total paid calculate themselves.
03Can BuildWell send receipts for me?
Yes, with a subscription. Record each payment on the invoice with the amount, the method and a note, and partial payments add up; card and bank payments through Stripe are recorded for you. When the invoice is paid in full, Share receipt writes a message you can text or email, and the invoice can print with a paid stamp. It costs $7.99 a week or $79.99 a year after a 3-day free trial.
04What should a plumbing receipt include?
Your business name and license number, the date paid, who paid, how they paid with a check number or reference, what the payment covered, the amount and any balance still owed. Add the warranty terms so the client has them in one place.
05Do I need a receipt if the client paid by card?
A card statement shows the charge, not what it was for. A receipt that lists the work and the warranty is what the client will need for a warranty or insurance claim.
06How do I write a receipt for a deposit on a repipe?
Name the quote or invoice it pays, write the amount received and say it’s a deposit. Put the balance still owed in the notes, then write a new receipt for each later payment.

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