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Free flooring receipt template

A flooring receipt with 11 common line items already listed, each with its unit, and room for how the client paid and what’s still owed. Keep the lines the payment covers and send it.

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Free, no sign-up. Amounts are left blank for the payment you received.

The flooring receipt template, with its line items listed

What’s on a flooring receipt

Every line is one part of the flooring job, listed on its own so the client can see exactly what their payment covered.

Line itemUnitWhy it’s its own line
Carpet and pad tear-out and haul-offper sq ftRemoval is priced by what’s coming up, not by what’s going down.
Ceramic tile floor demolition to subfloorper sq ftBreaking out tile takes far longer than pulling carpet, so it has its own rate.
Subfloor squeak repair and screw-downper sq ftSubfloor fixes happen before the new floor goes down and vary by house.
Self-leveling underlayment pourper sq ftLong planks and large tile need a flat floor. Leveling stays optional until you’ve checked it.
Luxury vinyl plank floating floor installationper sq ftEach flooring type goes down at a different pace, so each has its own per-square-foot line.
Engineered hardwood glue-down installationper sq ftGlue-down wood is slower than a floating floor and priced that way.
Porcelain floor tile installation in thinsetper sq ftTile is the slowest floor to set, and it’s priced by area like the rest.
Baseboard removal and reinstallationper linear ftBase comes off before the floor goes in and goes back after, measured around the room.
Shoe molding installation and caulkper linear ftShoe molding covers the expansion gap at the walls and is priced by the foot.
Floor transition strip installation at doorwayper linear ftEvery doorway where floors meet needs a transition. Listing them avoids a missing detail.
Floor protection, final cleanup and debris removalper sq ftProtection and cleanup are priced by area and show the job is left clean.
How to fill it in

Your flooring receipt in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Name what it pays

    Write the number of the invoice or quote the payment is for, and whether it’s a deposit, a progress payment or the final payment.

  3. 3

    List what it covers

    Keep the lines the payment covers, with the quantities in square feet and linear feet and the prices from the invoice, and delete the rest.

  4. 4

    Record the payment

    Fill in the date paid, how the client paid with the check number or reference, and any balance still owed. Save it as a PDF and send it.

How flooring jobs get paid

Flooring is often special-ordered, so the deposit usually pays for material. The receipt for it should name the product, color and quantity ordered, so the client has proof the order was placed for them, and both of you have the same record if the delivery arrives short or in the wrong color.

The final payment comes when the floor is down, the base and shoe are back on and the transitions are in. List the product installed, the square footage per room and the date, along with how the client paid and the check number or transfer reference. Manufacturers may ask for proof of professional installation and the install date when a warranty claim is made, and this receipt is that proof.

If the client is financing the floor, the lender may pay you directly once the client signs off, and may want a completion receipt first. Name the lender as payer on that receipt and give the client their own copy. Leftover boxes go on the receipt too, so the client knows the spares are theirs.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • This receipt records the payment shown for the invoice or quote named above.
  • Installation is warranted for ____ year(s); the flooring carries the manufacturer’s warranty.
  • Any balance still owed is written under Payment details.
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Flooring receipt template FAQ

01Is this flooring receipt template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02How do I show a deposit or a partial payment?
Keep the lines the payment covers and write the amount received as the total paid. Under Payment details, say it’s a deposit or a progress payment and write the balance still owed. In the Excel version, the amounts, the tax and the total paid calculate themselves.
03Can BuildWell send receipts for me?
Yes, with a subscription. Record each payment on the invoice with the amount, the method and a note, and partial payments add up; card and bank payments through Stripe are recorded for you. When the invoice is paid in full, Share receipt writes a message you can text or email, and the invoice can print with a paid stamp. It costs $7.99 a week or $79.99 a year after a 3-day free trial.
04What should a flooring receipt show for a manufacturer warranty?
The product name and color, the square footage installed, the rooms, the install date, and your business name and contact details. Add the installation warranty you offer. Manufacturers may ask for proof of professional installation, so the client should keep this receipt with the product paperwork.
05How do I write a receipt for a flooring material deposit?
Name the quote it pays, write the amount received and say it’s a deposit for material. List the product, color and quantity ordered so the client can match it to the delivery. The balance due on completion goes under Payment details.
06How do I handle a receipt when a lender pays for the floor?
Name the lender as the payer, then the client, the property address and the quote or invoice the payment covers. Some lenders release payment only after the client confirms the job is complete, so send the completion paperwork they ask for along with the receipt.

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