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Free flooring quote template

A fixed-price flooring quote with 11 common line items already listed, each with its unit, and terms that say what the price covers. Add your quantities and prices, and send it to be signed.

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Free, no sign-up. Prices are left blank for your numbers.

The flooring quote template, with its line items listed

What’s on a flooring quote

Every line is one part of the flooring job, priced on its own so the client can see exactly what the fixed price covers.

Line itemUnitWhy it’s its own line
Carpet and pad tear-out and haul-offper sq ftRemoval is priced by what’s coming up, not by what’s going down.
Ceramic tile floor demolition to subfloorper sq ftBreaking out tile takes far longer than pulling carpet, so it has its own rate.
Subfloor squeak repair and screw-downper sq ftSubfloor fixes happen before the new floor goes down and vary by house.
Self-leveling underlayment pourper sq ftLong planks and large tile need a flat floor. Leveling stays optional until you’ve checked it.
Luxury vinyl plank floating floor installationper sq ftEach flooring type goes down at a different pace, so each has its own per-square-foot line.
Engineered hardwood glue-down installationper sq ftGlue-down wood is slower than a floating floor and priced that way.
Porcelain floor tile installation in thinsetper sq ftTile is the slowest floor to set, and it’s priced by area like the rest.
Baseboard removal and reinstallationper linear ftBase comes off before the floor goes in and goes back after, measured around the room.
Shoe molding installation and caulkper linear ftShoe molding covers the expansion gap at the walls and is priced by the foot.
Floor transition strip installation at doorwayper linear ftEvery doorway where floors meet needs a transition. Listing them avoids a missing detail.
Floor protection, final cleanup and debris removalper sq ftProtection and cleanup are priced by area and show the job is left clean.
How to fill it in

Your flooring quote in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Measure the job

    Measure each room’s floor in square feet, add your waste factor for the material and layout, and measure the perimeter in linear feet for base, shoe and transitions.

  3. 3

    Fix a price for each line

    Enter a quantity and a fixed price on each line the job needs, in square feet and linear feet. Delete the lines you don’t need, and write what the price assumes in the terms.

  4. 4

    Send it for acceptance

    Fill in the blanks in the terms, save it as a PDF and send it. The client signs the acceptance line, and the price holds for the work listed.

How flooring jobs are quoted

A flooring quote fits a room or a set of rooms where you know what’s coming up and what’s going down: carpet out and vinyl plank in across the bedrooms, or tile out and engineered hardwood in through the living area. With the room measured, the waste factor set and the transitions counted, you can stand behind one price, and for a large, visible purchase like a floor, the client usually wants one.

The unknown is under the old floor. Until the carpet and pad are up or the tile is broken out, you can’t see squeaks, soft spots, old adhesive or a dip that will show through long planks. Quote leveling and subfloor repair as lines with a set area, and say that anything beyond them is priced before the new floor goes down. On a concrete slab, decide whether moisture testing is part of the price, because a damp slab can rule out glue-down wood.

Be clear about material. If you supply it, the quote names the product and color, and the price depends on the order going in soon, so a short validity window protects you. If the client buys it, the quote is installation only and says so. Put furniture, appliances and painting the reinstalled base either in or out in writing.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • This quote is a fixed price for the work listed and is valid for 30 days.
  • Flooring material is ____ (supplied by us / supplied by the client), in the product and color named on the quote.
  • Subfloor leveling and repair beyond the lines listed are priced once the old floor is up, before the new floor goes down.
  • Moisture testing on concrete slabs is ____ (included / excluded). A slab too damp for the flooring chosen is priced as a change.
  • Work not listed is excluded and is priced in writing before it starts.
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Flooring quote template FAQ

01Is this flooring quote template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02How is this flooring quote different from the estimate template?
Both list the same flooring line items. The quote’s terms make the price fixed for the work listed and put anything else outside it, while the estimate’s terms leave room for the final price to change. Use the quote when you can see the whole job and stand behind one number.
03Can BuildWell send a quote for me?
Yes, with a subscription. Describe the job and BuildWell prices it line by line from stores near the job and your metro’s labor rates, and you can title the document Quote instead of Estimate. Your client opens it as a link, then signs and accepts it on their phone. It costs $7.99 a week or $79.99 a year after a 3-day free trial.
04How long should I hold a flooring quote?
Keep it short when you’re supplying material, since product prices and stock can change between the quote and the order. Write the validity on the quote and order once the deposit is in. If the client comes back after it lapses, check the price and stock and send a new quote.
05Should a flooring quote include leveling?
Include a set amount of leveling as its own line, based on what you can check before the old floor comes up, and say that anything beyond it is priced once the floor is removed. That keeps the main price firm and tells the client the subfloor is an unknown.
06What if the client wants to supply the flooring?
Then the quote is for installation only. Say the material is client-supplied, that the client is responsible for ordering enough to cover waste, and that the product carries its manufacturer’s warranty, not yours. Ask to see the product and its install instructions before you fix the price.

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