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Free painting quote template

A fixed-price painting quote with 11 common line items already listed, each with its unit, and terms that say what the price covers. Add your quantities and prices, and send it to be signed.

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Free, no sign-up. Prices are left blank for your numbers.

The painting quote template, with its line items listed

What’s on a painting quote

Every line is one part of the painting job, priced on its own so the client can see exactly what the fixed price covers.

Line itemUnitWhy it’s its own line
Move and cover furniture per roomeachMoving and covering furniture takes time per room, however big the walls are.
Patch nail holes and small dentseachPrep varies more than painting does. Its own lines let you price the walls you actually found.
Repair drywall crack with tape and compoundper linear ftCracks are measured by the foot and need taping, not just paint.
Caulk trim and casing jointsper linear ftCaulked joints are what make paint look finished, and they take time along every foot of trim.
Prime walls one coat with rollerper sq ftPrimer is needed on repairs, new drywall and big color changes, not on every wall, so it’s optional per room.
Brush and roll walls two coatsper sq ftWalls are the core of the job, priced by area for two coats.
Brush and roll ceiling two coatsper sq ftCeilings are slower than walls, so they carry their own rate.
Paint baseboard two coats in placeper linear ftTrim is linear and slower per foot than walls. A separate line lets clients choose walls only.
Paint door slab both sides two coatseachDoors are counted, not measured.
Prime and paint cabinet door with enameleachCabinet doors are detailed enamel work, priced per door and very different from walls.
Remove masking and detail touch-up per roomeachThe final detail pass is per room and is what the client inspects at the walkthrough.
How to fill it in

Your painting quote in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Measure the job

    Measure wall and ceiling areas in square feet room by room, trim in linear feet, and count doors, windows and cabinet doors.

  3. 3

    Fix a price for each line

    Enter a quantity and a fixed price on each line the job needs, in each, linear feet and square feet. Delete the lines you don’t need, and write what the price assumes in the terms.

  4. 4

    Send it for acceptance

    Fill in the blanks in the terms, save it as a PDF and send it. The client signs the acceptance line, and the price holds for the work listed.

How painting jobs are quoted

A painting quote works well on rooms you’ve walked and measured: a bedroom repaint in a similar color, a hallway with its trim and doors, a set of kitchen cabinet doors. The client sees one number for the room or the house and decides once, instead of watching hours add up. You carry the risk of the prep taking longer than it looked.

That risk lives in the walls. Before you fix a price, look at them under good light and decide how many nail holes, dents and cracks the patch and crack-repair lines really cover. Write down what the price assumes: walls sound, old paint bonded, no stains bleeding through. Water marks, smoke damage and peeling paint need scraping or a stain-blocking primer that the standard prime line doesn’t cover, so put them outside the price or quote them as their own lines.

Name the colors and sheens on the quote, or set an allowance of ____ colors per room, since each extra color adds cutting in and cleanup. Cabinet doors deserve their own quote with their own count, because enamel work runs on a different clock. Paint costs move, so hold the price for the stated window and requote if the client comes back later.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • This quote is a fixed price for the work listed and is valid for 30 days.
  • The price includes two coats in the colors and sheens named on the quote, and the prep lines listed.
  • Paint is ____ (included / supplied by the client). Colors added or changed after the quote are priced as a change.
  • Wall damage beyond the patching and crack repair listed, such as water stains or peeling paint, is priced before work continues.
  • Work not listed is excluded and is priced in writing before it starts.
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Painting quote template FAQ

01Is this painting quote template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02How is this painting quote different from the estimate template?
Both list the same painting line items. The quote’s terms make the price fixed for the work listed and put anything else outside it, while the estimate’s terms leave room for the final price to change. Use the quote when you can see the whole job and stand behind one number.
03Can BuildWell send a quote for me?
Yes, with a subscription. Describe the job and BuildWell prices it line by line from stores near the job and your metro’s labor rates, and you can title the document Quote instead of Estimate. Your client opens it as a link, then signs and accepts it on their phone. It costs $7.99 a week or $79.99 a year after a 3-day free trial.
04Can I give a fixed price on a whole-house interior repaint?
Yes, once you’ve walked every room and counted the prep. Build the price room by room from the lines, write what it assumes about wall condition, and keep stains, peeling paint and water damage outside it so a surprise in one room doesn’t eat the profit on the rest.
05How do I handle color choices on a painting quote?
Name the colors and sheens if the client has chosen them, or set an allowance for the number of colors per room. Say that new or changed colors after the quote are priced as a change, since each one adds cutting in, cleanup and sometimes an extra coat.
06Should cabinet painting be quoted separately from the walls?
It often helps. Cabinet doors are enamel work priced per door, with drying time between coats and hardware to remove and refit. A separate quote lets the client say yes to the rooms and think about the cabinets without holding up the rest of the job.

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