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Free deck and fence estimate template

A deck and fence estimate with 11 common line items already listed, each with its unit, and the terms deck and fence jobs need. Add your quantities and prices, and send it.

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Free, no sign-up. Prices are left blank for your numbers.

The deck and fence estimate template, with its line items listed

What’s on a deck and fence estimate

Every line is one part of the deck and fence job, priced on its own so the client can see what each part of the job costs.

Line itemUnitWhy it’s its own line
Existing deck demolition and tear-outper sq ftTearing out an old deck is priced by area and includes hauling it away.
Old fence and post removalper linear ftOld fence comes out by the foot, posts and all, before the new line goes in.
Concrete footing excavation and pier poureachFootings are counted: each is a hole, a form and concrete.
Ledger board attachment with flashingper linear ftThe ledger ties the deck to the house and must be flashed against water, so it gets its own line.
Deck joist framing at 16 in on centerper sq ftFraming is priced per square foot of deck at a set joist spacing.
Pressure-treated deck board installationper sq ftDecking is priced by area, and wood and composite are very different prices.
Wood deck railing with balustersper linear ftRailing is measured along the open edges in linear feet.
Deck stair stringer framingeachStairs are priced by the flight; each is its own piece of framing.
Pressure-treated fence post setting in concreteeachFence posts are counted and set in concrete, separately from the fence between them.
Wood privacy fence rail and picket infillper linear ftThe fence itself is priced by the linear foot along the line.
Fence gate fabrication and hangingeachGates are priced each: framing, hardware and hanging.
How to fill it in

Your deck and fence estimate in four steps

  1. 1

    Add your details

    Put in your business name, phone, email and license number once, and save the file as your master copy.

  2. 2

    Measure the job

    Measure the deck surface in square feet, and fences, railings and the ledger in linear feet. Count footings, posts, gates and stairs.

  3. 3

    Price each line

    Enter a quantity and your unit price on each line the job needs, in square feet, linear feet and each. Delete the lines you don’t need and add any that are missing.

  4. 4

    Send it for a signature

    Read the terms, fill in the blanks, save it as a PDF and send it. The client signs the acceptance line before you start.

How deck and fence jobs are priced

Decks are quoted by the square foot of deck, but the footings, framing and railing drive the number as much as the boards do. Footings are counted, framing is priced per square foot at a set joist spacing, and decking is per square foot at very different prices for pressure-treated wood and composite. Railing and the ledger are linear, and stairs are priced by the flight.

Fences are priced by the linear foot of fence line, with posts and gates counted separately. Height, post spacing and the material between posts set the price per foot, and the ground matters: rocky soil and slopes take longer to set posts in.

Both trades dig, so put in the terms that the client confirms the property line, that utilities are marked before digging, and whether permits are included. A deck attached to the house usually needs a permit and an inspection of its footings and ledger.

Terms already on the template

Fill in the blanks, or change them to match how you work.

  • This estimate is valid for 30 days.
  • The client confirms the property lines. Underground utilities are marked before digging.
  • Rock, roots or buried debris found while digging are priced as a change.
  • Permits are ____ (included / not included).
  • A deposit is due at signing; the balance is due on completion.
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Deck and fence estimate template FAQ

01Is this deck and fence estimate template free?
Yes. Download the PDF, Word or Excel file and use it for as many jobs as you like. There’s no sign-up.
02Why are the prices blank?
Prices for deck and fence work depend on your area, your suppliers and your crew, so the template lists the work and its unit and leaves the quantities and prices to you. In the Excel version, each line, the subtotal, the tax and the total calculate themselves once you fill them in.
03Can BuildWell price the estimate for me?
Yes, with a subscription. Describe the job by voice, text or photos and BuildWell lists the line items, prices materials at stores near the job (checked within 30 days) and labor at your metro’s median wage for each trade, plus your overhead and markup. It costs $7.99 a week or $79.99 a year after a 3-day free trial.
04Should I price a deck per square foot or by the part?
Clients think in square feet, but build the price from the parts: footings, framing, decking, railing and stairs. A deck with a lot of railing and stairs costs more per square foot than a simple platform.
05How do I price a fence with gates?
Price the fence line per linear foot, then add each gate as its own line. Gates take extra posts, hardware and fitting time.
06Who’s responsible for the property line?
Put it in your terms that the client confirms it, as this template does. If the line is in question, a survey settles it before you set posts.

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