QuickBooks Online alternatives

Invoice Fly

Good fit for: Contractors and freelancers who set their own prices and want simple estimates and invoices plus time and expense tracking

Price: $8.99 a week or $98.99 a year; 3-day free trial

A phone-first estimate and invoice app with a web app. Estimates come from your saved items and markups, clients e-sign from a link, and estimates convert to invoices. Its e-signature page says its AI can generate an estimate. Payments run through your own Stripe or PayPal account. It adds automatic follow-ups and overdue reminders, recurring invoices, time tracking, an expense tracker with receipt scanning and reports. ^{[5][6][7][8][9][10][11]}

Compared with QuickBooks: Invoice Fly is an estimate and invoice app, sold at $8.99 a week or $98.99 a year with the same features on both plans. Its pages list an expense tracker, reports and bank account sync. QuickBooks Online keeps the books, with estimates and invoices inside them, on a free plan or from $38 a month. ^[5][11][1]

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Invoice Simple

Good fit for: Solo operators and small businesses who price their own work and send a handful of invoices a month

Price: From $6.99 a month (up to 3 invoices); unlimited at $21.99; 14-day trial of Premium

An invoicing and estimating app on iOS, Android and web, with plans set by how many invoices you send. Estimates convert to invoices; client signatures and deposits are on Premium. It takes cards, ACH, PayPal, Venmo and Stripe Tap to Pay; US Stripe card fees are 3.49% + 49¢. Bookkeeping and an AI Receptionist are paid add-ons in the US and Canada. ^{[12][13][14][15][16][17][18][19]}

Compared with QuickBooks: Invoice Simple is priced by invoice volume, from $6.99 a month for 3 invoices to $21.99 for unlimited, with client signatures and deposits on Premium. It also sells bookkeeping as a paid add-on in the US and Canada that links your bank, sorts expenses and builds profit-and-loss reports. QuickBooks Online is accounting software at its core, with bill pay and accountant access. ^[12][18][1]

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Jobber

Good fit for: Home-service businesses running crews and recurring work

Price: From $49 a month with no commitment, less on a one-year commitment or billed annually; 14-day free trial

Field service software for scheduling, quotes, invoices and payments, with QuickBooks Online and Xero sync on Connect and higher plans. Clients approve quotes in a client hub, can draw or type a signature and pay a deposit as they approve. Progress invoicing is on every plan. Card payments are 2.9% + 30¢ and ACH is 1%. ^{[20][21][22][23]}

Compared with QuickBooks: Jobber covers the field side of a service business: scheduling, route planning, online booking and quotes clients approve in a client hub, with deposits and progress invoicing on every plan. Its pricing page lists QuickBooks Online and Xero sync on its Connect, Grow and Plus plans. Plans start at $49 a month with no commitment, against $38 for QuickBooks Simple Start. ^{[21][22][23][20][1]}

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Joist

Good fit for: Small home-service contractors who want low-cost estimates and invoices with room to grow

Price: From $10 a month billed monthly; 14-day free trial

An estimate and invoice app on iOS, Android and web. AI Estimate drafts an estimate from a typed or spoken description for you to review, and e-signatures are on every plan. Upper plans add reports, change orders and job scheduling, and it syncs with QuickBooks. Card payments are 3.49% + 49¢ in the US. ^{[24][25][26][27]}

Compared with QuickBooks: Joist is an estimate and invoice app whose AI Estimate drafts an estimate from a typed or spoken description, with e-signatures on every plan and job scheduling on its Run plan. Its pricing page lists QuickBooks sync from the Pro plan up. Plans start at $10 a month billed monthly; its payments page lists 3.49% + 49¢ per US card payment, and QuickBooks lists 2.99% for invoiced cards. ^{[25][24][27][26][2]}

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Square Invoices

Good fit for: Service businesses that start free and also take cards in person

Price: Free plan; Plus $49 and Premium $149 a month per location; 30-day trial of paid plans

Invoicing inside Square’s payments platform: estimates clients accept, plus e-signed contracts and deposits on every plan, with milestone payment schedules on Plus and Premium. Online card payments are 3.3% + 30¢ on Free and 2.9% + 30¢ on paid plans; ACH is 1% with a $1 minimum, capped at $10 on paid plans. ^{[28][29][30][31]}

Compared with QuickBooks: Square Invoices also has a free plan with no monthly fee, and paid plans at $49 or $149 a month per location. Its pricing page lists deposits and e-signed contracts on every plan, and milestone payment schedules on Plus and Premium. Like QuickBooks, it takes cards in person, and Square says it integrates with QuickBooks Online and Xero for the books. ^{[28][31][30][32][2]}

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BuildWell

Good fit for: Contractors who want each estimate priced from local store prices and wages, then signed and paid

Price: $7.99 a week or $79.99 a year; 3-day free trial

Describe a job by voice, text, photos or a floor plan; the AI picks the work and quantities, and prices come from stores near the job and BLS wages plus your overhead and markup. Clients sign on their phone, estimates become invoices with deposits and progress payments, and card or bank payments go through Stripe at cost. iPhone, Android and web; English or Spanish. Not a scheduling, CRM, time-tracking or accounting tool. ^{[33][34][35][36][37][38]}

Compared with QuickBooks: BuildWell is an estimating and invoicing app, not accounting software, and it doesn’t sync with QuickBooks or Xero, so you’d keep your books separately. Its AI plans the work and prices it from stores near the job and local wages, where QuickBooks prices from your own list. Deposits and progress payments come on its one plan, and there’s no free plan. ^{[33][34][36][3]}